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This memorandum sets forth steps that federal agencies must take to reduce costs and improve quality in federal purchases of commercial software, namely:
- Providing information and input on existing agreements, current prices, unique terms and conditions, and future needs for relevant software. The SmartBUY team is collecting this information, using a web-based survey, for consideration in an overall acquisition strategy;
- Developing a migration strategy and taking contractual actions as needed to move to the government-wide license agreements as quickly as practicable;
- Integrating agency common desktop and server software licenses under the leadership of the SmartBUY team. This includes refraining, to the maximum extent feasible, from renewing or entering into new license agreements without prior consultation with, and consideration of the views of, the SmartBUY team.