Definition Edit

An electronic document management system (EDMS) is

[a] computer-based system for organizing, maintaining, and retrieving digital and hard-copy documents. An EDMS usually includes a check-in, check-out system for document tracking, versioning, and search-and-retrieval capabilities.[1]

Overview Edit

"The major system components of an electronic document management system (EDMS) are (1) document management, (2) records management, and (3) workflow. Of these three, records management is a well understood area and has knowledge/expertise abundantly available for all aspects of managing records. Records management tends to be static with little change in its use, procedures, or application. Under these conditions, standards provided for records management . . . can be generally expected to have long-term value."[2]

References Edit

  1., GIS Glossary (full-text).
  2. Guidelines and Standards for Implementation of Electronic Document Management Systems, at 1.

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