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Department of Homeland Security/ALL-00I Freedom of Information Act and Privacy Act Records System of Records

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Citation Edit

Department of Homeland Security, Department of Homeland Security/ALL-001 Freedom of Information Act and Privacy Act Records System of Records (Feb. 4, 2014) (full-text).

Overview Edit

Pursuant to the Privacy Act of 1974, on February 4, 2014, the Department of Homeland Security modified the current Department of Homeland Security system of records notice titled, "Department of Homeland Security/ALL—001 Freedom of Information Act and Privacy Act Records System of Records," previously published October 28, 2009. This system of records allows the Department of Homeland Security to collect and maintain records about Freedom of Information Act (FOIA) and Privacy Act requests and appeals submitted to the Department, including any litigation that may result therefrom, information on Mandatory Declassification Reviews, and information that is created and used in the Department's management of the FOIA and Privacy Act programs.

As a result of the biennial review of this system, (1) the location of certain records has been updated, (2) categories of records has been updated to clarify that responses are included, (3) five routine uses have been added, and (4) six routine uses have been modified. This updated system will be included in the Department of Homeland Security's inventory of record systems.

DHS added Routine use L which permits DHS to share the information as follows: "To National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. §552(h), to review administrative agency policies, procedures, and compliance with the FOIA, and to facilitate OGIS's offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies."

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